Eagle Elsner bid $886,688 for the project, and the council authorized an additional $63,000 to expand the scope of work, if necessary, to other streets if any are found to be in immediate need of maintenance.
The street resurfacing program is funded through the city's street maintenance fee, paid for by all property owners whose land or parcel is inside the Canby city limits and adjacent to a city roadway. Funding is limited to maintenance on the city's existing street network, however, the contract also includes storm drainage improvements along NW Fifth Avenue —two manholes and associated piping.
The total cost of the storm drainage improvements is $37,837 with funding coming from the city's storm system development charges reimbursement fund.
Robinson noted that the city received bids from just two companies this year; the second came from Stayton-based North Santiam Paving Company in the amount of $1,052,946.
"I think last year we had five or six or seven bidders," he said. "The industry is so busy right now we felt very fortunate we received the two (bids) that we did."
Robinson added that the declaration of emergency is to authorize spending now because Eagle Elsner indicated that they likely would not be able to complete the entire project by the end of the year due to the company's existing workload. If the city makes budget arrangements now, Eagle Elsner may be able to go to work on the project prior to July 1, he said.
"Obviously, with the competition being so fierce, Eagle Elsner said (they) can maybe get part of it done before the end of the year," Robinson said. "We're making budget arrangements just in case they are able to start on June 22 if you approve that, or it may be September before we can get started. We're trying to work with their schedule and they're trying to accommodate our needs."
Councilor Traci Hensley thanked Robinson for explaining the emergency declaration, saying, "That's one of the things that blows up my phone the most."
The complete list of and cost of the street improvements that will take place is available to read online at www.canbyoregon.gov/CityGovernment/council/documents/06-07-2017CCPacket.pdf.